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Lensa

Executive Assistant

Office Lead $7.9k/mo

Summary

WelbeHealth serves vulnerable seniors in its communities and is expanding its operations. The Executive Assistant provides executive-level administrative coordination, logistics support, and communication facilitation for senior leaders. This role will primarily support the CPO and the EVP, Corporate Strategy & Services.

What you'll do

  • Provide executive-level administrative support to multiple executives.

  • Draft written communications as requested.

  • Coordinate calendars, schedules, and meeting logistics; take and maintain meeting minutes.

  • Handle travel arrangements and expense processing.

  • Plan and coordinate logistics for on-site tours and events.

  • Communicate with external stakeholders on behalf of leadership (e.g., vendors, elected officials, regulators, board members, quality improvement partners).

  • Greet and interact with community partners and visitors professionally and courteously.

  • Protect privacy and maintain confidentiality related to company procedures and information about team members, participants, and families.

  • Complete required documentation accurately and on time.

  • Follow company policies and procedures and participate in required quality improvement activities, staff training, and meetings.

Requirements

  • Associate’s degree (or 2 years of executive-level administrative experience in lieu of education).

  • Bachelor’s degree preferred.

  • At least 5 years of experience supporting multiple executives as an Administrative Assistant or Executive Assistant.

  • Demonstrated Microsoft Office experience; high-level knowledge of PowerPoint preferred; Teams and SharePoint preferred.

  • Highly motivated, self-directed, proactive, and able to execute in a fast-changing environment.

  • Strong decision-making in emergency situations and strong customer service orientation.

Conditions

  • Schedule may vary and can include evenings, nights, and weekends.

  • Travel required at least once per quarter.

  • Benefits include medical, dental, and vision coverage.

  • Time off includes 17 days PTO, 12 holidays, and 6 sick days.

  • 401(k) with company match and additional benefits.

  • Bonus eligible role (in addition to base pay range).

  • COVID-19 vaccination policy applies; proof of vaccination or declination form required prior to employment.

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