Scheduling Assistant (Remote)

Houston Graduate School of Theology (HGST) is hiring a Remote Scheduling Assistant to support efficient scheduling operations across the organization. The role focuses on coordinating calendars and appointments and ensuring smooth communication to optimize workflows and timely execution.

• Manage and maintain complex calendars for multiple team members, scheduling meetings, appointments, and events.
• Coordinate with internal teams and external partners to arrange meetings and resolve scheduling conflicts.
• Monitor and update scheduling systems to ensure accuracy and timely adjustments.
• Prepare and distribute meeting agendas, reminders, and follow-up communications.
• Assist with scheduling-related administrative tasks, including documentation and reporting.
• Respond promptly to scheduling inquiries and provide support to team members.
• Collaborate with other departments to facilitate smooth workflow and communication.

• Proven experience in scheduling, administrative support, or a related role.
• Excellent organizational skills with strong attention to detail.
• Proficiency with calendar management tools (e.g., Google Calendar, Microsoft Outlook) and scheduling software.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a remote environment.
• Reliable internet connection and a suitable home office setup.
• Familiarity with basic office software such as Microsoft Office or Google Workspace.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience supporting teams in a remote/virtual setting (plus).
• Customer service or client-facing experience (advantageous).

• Remote role with a flexible work arrangement to support work-life balance.
• Competitive compensation package.
• Opportunities for professional growth and development.
• Collaborative and inclusive company culture.
• Access to modern tools and technology.