Executive Assistant

The Equus Group is seeking an experienced Executive Assistant to support senior leadership in its New York office within a leading global investment advisory firm. The role provides high-level administrative and operational support, helping manage daily priorities, client interactions, and team coordination in a fast-paced environment.

• Manage complex calendars and scheduling for senior executives, including internal meetings, client calls, and travel logistics
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
• Process expense reports and maintain accurate documentation in accordance with firm policies
• Assist with preparation and coordination of client meetings and marketing materials
• Serve as a point of contact between executives, internal teams, and external clients
• Coordinate meeting logistics, conference calls, and video meetings across multiple stakeholders
• Collaborate with other executive assistants across offices to ensure seamless scheduling and coordination
• Assist with CRM tracking and administrative systems used to manage client relationships and internal activity
• Support organization of client events, conferences, and team gatherings
• Maintain organized documentation and assist with reporting or administrative projects as needed
• Identify opportunities for process improvements to enhance team efficiency

• 5+ years of experience supporting senior executives in a professional services environment (e.g., investment banking, consulting, private equity, law, or similar)
• Strong calendar management and travel coordination experience
• Excellent organizational skills with the ability to prioritize competing demands
• Strong written and verbal communication skills
• High level of professionalism and discretion when handling confidential information
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience with CRM and/or expense platforms preferred
• Proactive, solutions-oriented mindset with ability to anticipate needs and manage shifting priorities
• Strong attention to detail and reliability in a fast-paced environment

• Location: New York office
• Work environment: Fast-paced, professional setting requiring discretion and strong communication
• Employer: Equal Opportunity Employer