Virtual Assistant

Novartis Norge is hiring a Virtual Assistant to provide administrative and operational support to the team. The role is flexible (full-time, part-time, or side job) and combines remote work with occasional in-person visits to local stores. The purpose is to help manage communications, coordination, and timely completion of tasks and projects.

• Manage schedules, appointments, and team communications
• Organize and coordinate virtual meetings and video calls
• Prepare and format documents, reports, and presentations
• Handle emails, inquiries, and client communication
• Provide customer service via email, chat, or phone
• Liaise with vendors and external partners
• Conduct research and compile relevant data
• Update and maintain databases or spreadsheets
• Organize and maintain digital files and records
• Visit Walmart or other local stores for tasks such as product checks, inventory management, or mystery shopping
• Create detailed reports and feedback from in-store visits
• Support general administrative and operational needs to ensure deadlines are met
• Use Microsoft Office, Google Suite, and digital communication platforms to complete work

• Must be based in the United States

• Strong written and verbal communication skills

• Proficiency with Microsoft Office Suite, Google Suite, and virtual assistant tools

• Excellent organizational skills, time management, and multitasking ability

• Previous administrative or virtual assistant experience is a plus but not required

• Ability to visit Walmart and other local stores as needed

• Access to a personal computer and stable internet connection

• Work mode: Hybrid (remote work with occasional in-person local store visits)

• Schedule: Flexible hours; full-time, part-time, or side job options

• Salary range: $65,000–$80,000 annually (plus typical annual bonus of 10–20%)

• Hiring process may use AI tools to assist with application review; final decisions made by humans