Executive Assistant

Fingerpaint Group (Fingerpaint Medical) is a health and wellness advertising and medical communications agency supporting pharmaceutical and biotech clients. The Executive Assistant will support up to five executives by managing schedules, communications, and small projects, while helping organize virtual and in-person events that strengthen team culture.

• Process and submit expense reports.

• Manage calendars and scheduling for key Fingerpaint Medical leadership.

• Arrange and book travel; coordinate with travel agency vendors.

• Coordinate events, including large client meetings and pitches.

• Manage agendas and take notes during leadership meetings.

• Assist with virtual team social events.

• Coordinate with People & Culture, Finance, and other internal stakeholders.

• Make real-time operational decisions to ensure smooth workflow.

• 2+ years of experience as an executive assistant, personal assistant, or similar role.

• Experience booking travel for multiple employees and working with travel agency vendors.

• Preferred: experience in an agency or similarly fast-paced corporate environment.

• Excellent MS Office knowledge, especially PowerPoint.

• Proficiency managing and reconciling corporate credit cards.

• Strong calendar management skills, including prioritization and rapid shifting of tasks.

• Ability to become fluent in internal technologies (partnering with IT as needed).

• Strong communication and customer service skills; comfortable engaging with executive leaders and office leads.

• Organizational rigor; ability to pivot and think ahead.

• Nice to have: high confidentiality, calm under pressure, strong multitasking, critical thinking, commitment to growth.

• Supports Fingerpaint Medical executive team (up to five executives).

• Includes organizing virtual and in-person events.

• Equal employment and affirmative action employer.