Virtual Assistant

Novartis Norge is hiring a Virtual Assistant to provide administrative and operational support to the team. The role combines remote work with occasional in-person visits to local stores for specific assignments. The position offers flexible hours and can be full-time, part-time, or structured as a side job.

• Manage schedules, appointments, and communications for team members.
• Organize and coordinate virtual meetings and video calls.
• Prepare, format, and update documents, reports, and presentations.
• Handle emails, inquiries, and client communications efficiently.
• Provide customer service via email, chat, or phone.
• Liaise with vendors and external partners as needed.
• Conduct research on assigned topics and compile relevant data.
• Manage and update databases or spreadsheets; maintain digital files and records.
• Visit Walmart or other local stores for tasks such as product checks, inventory management, or mystery shopping.
• Submit detailed reports and feedback from in-store visits.
• Support general operational and administrative functions to ensure tasks meet deadlines.
• Use Microsoft Office, Google Suite, and digital communication platforms to complete and coordinate work.

• Must be based in the United States.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Suite, and virtual assistant tools.
• Excellent organizational skills, time management, and multitasking ability.
• Ability to visit Walmart and other local stores as needed for in-person tasks.
• Access to a personal computer and stable internet connection.
• Prior administrative or virtual assistant experience is a plus but not required.

• Work mode: Hybrid (remote work with occasional in-person local store visits).
• Schedule: Flexible hours; full-time, part-time, or side job options.
• Compensation: $65,000–$80,000 annually plus an annual bonus typically 10–20% of base salary.
• Hiring process may use AI tools to assist with application review; final decisions made by humans.