Executive Assistant

WelbeHealth serves vulnerable seniors and is seeking an Executive Assistant to provide high-level administrative coordination and logistics support. This role supports the CPO and the EVP, Corporate Strategy & Services, enabling effective communication, scheduling, and execution of executive priorities.

• Provide executive-level administrative support to multiple executives.

• Draft written communications as requested.

• Coordinate calendars, scheduling, and meeting logistics.

• Handle travel arrangements and expense processing.

• Take, distribute, and maintain meeting minutes.

• Plan and coordinate logistics for on-site tours and events.

• Communicate with external stakeholders (e.g., vendors, elected officials, regulators, board members, quality improvement partners) on behalf of leadership.

• Greet and interact with community partners and visitors in a courteous, welcoming manner.

• Protect privacy and maintain confidentiality regarding company procedures and information about team members, participants, and families.

• Complete required documentation accurately and on time.

• Follow WelbeHealth policies and procedures and participate in required quality improvement activities, staff training, and meetings.

• Associate’s degree (or two (2) years of executive-level administrative experience in lieu of education).

• Bachelor’s degree preferred.

• Minimum five (5) years of experience supporting multiple executives as an Administrative Assistant or Executive Assistant.

• Demonstrated Microsoft Office experience; high-level knowledge of PowerPoint required with Teams and SharePoint preferred.

• Highly motivated, self-directed, proactive, and able to execute in a fast-changing environment.

• Strong customer service orientation and ability to make sound decisions in emergency situations.

• Willingness and ability to work a varied schedule that may include evenings, nights, and weekends.

• Must be willing to travel at least once per quarter.

• Benefits include medical, dental, and vision insurance; 17 days PTO; 12 observed holidays; 6 sick days; 401(k) with match; and additional benefits.

• Bonus eligibility referenced in compensation description.

• COVID-19 vaccination policy: proof of vaccination or a vaccine declination form required prior to employment; infection control and PPE standards maintained.