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Lensa

Administrative Coordinator - First Aid (Remote)

Remote Middle $3.5k–$6.2k/moest.

Summary

Lensa is promoting a remote Administrative Coordinator - First Aid position on behalf of Vestis. The role supports multiple corporate and market center functions including Finance, Payroll, Human Resources, compliance, billing, and operations to keep day-to-day administrative processes running smoothly.

What you'll do

  • Support weekly payroll processing by tracking time and attendance, reporting commissions, and ensuring compliance with company policy and collective bargaining agreements.
  • Post and distribute notices related to company policy, payroll, HR, and compliance to market center employees.
  • Review and maintain the time and attendance system.
  • Implement new HR administration procedures and forms as directed.
  • Maintain personnel files and compliant recordkeeping (e.g., DOT, OSHA, and other HR-related records).
  • Support new hire orientation and compile new hire packets according to central office guidelines.
  • Maintain management and accounting reports (e.g., Gain & Loss, monthly inventory, monthly API review) and support accurate inventory counts and safety/API reviews.
  • Input manual data for weekly Key Performance Measures (KPM).
  • Handle office support tasks such as ordering supplies, business cards, and computers for new employees.
  • Support billing by uploading invoices/information to systems such as Coupa or Ariba and sending billing details to the Billing Hub.
  • Provide reports to the management team and support management reporting needs.
  • Assist with creating, documenting, and maintaining Standard Operating Procedures (SOPs) as needed.
  • Complete additional assigned tasks to support evolving operational needs.

Requirements

  • Experience: 1–5 years of work experience preferred.

  • Technical: Strong Microsoft Office/Microsoft Suite skills, specifically Excel (required); Oracle Business Suite experience is a plus.

  • Skills: Strong oral and written communication; detail-oriented; ability to multi-task; strong organizational skills; ability to build and maintain positive working relationships.

  • Education: 2-year degree preferred but not required.

Conditions

  • Work arrangement: Remote (as stated in the posting title).

  • Environment: Office environment; no special physical requirements.

  • Other: Equal Opportunity Employer statement included.

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