Executive Assistant

The National Basketball Players Association (NBPA) Foundation, a nonprofit established in 1997, supports communities worldwide through grants that amplify players’ philanthropy and charitable giving. The Executive Assistant supports the Executive Director by managing high-volume administrative operations and enabling smooth execution of mission-driven initiatives.

• Support mission-driven initiatives and participate in strategic planning discussions to improve department effectiveness and impact.

• Manage the Executive Director’s active calendar, correspondence, and day-to-day administrative needs.

• Prepare and submit expense reports (Concur) and collect/organize receipts and invoices.

• Arrange complex domestic and international travel, including itineraries and hotel accommodations.

• Coordinate logistics for meetings involving the Executive Director (video conferencing setup, attendee management, catering, and materials preparation/distribution).

• Draft or revise agendas, memoranda, correspondence, and other documents.

• Assist with preparation of board documents.

• Maintain accurate records, including filing systems and contacts databases.

• Proactively balance competing priorities, escalate urgent matters, and research/solve complex issues.

• Perform special projects and other duties as assigned.

• Bachelor’s degree.

• 5+ years of experience supporting Senior/C-Level executives.

• Proven ability to handle confidential information with discretion.

• Proficiency with Microsoft Office Suite and Salesforce.

• Experience coordinating multiple priorities, administrative operations, and logistics.

• Excellent organizational, time-management, multi-tasking, and follow-up skills.

• Strong written and verbal communication skills.

• Foundation and/or nonprofit experience preferred.

• Location: New York City, New York.

• Role supports the Executive Director within the Foundation department.