Administrative Assistant

Orchestrate Consulting Group curates and validates opportunities from verified employers and is not a staffing agency or the hiring entity for this role. The Administrative Assistant supports senior US Coast Guard executives by managing communications, scheduling, records, and task tracking to enable high-visibility government services work.

• Provide administrative assistance, including drafting communications and editing emails on behalf of executives.
• Organize meetings by managing logistics, scheduling, and preparing materials.
• Maintain comprehensive records and manage the executive’s calendar, prioritizing sensitive matters.
• Coordinate and manage the internal Task Management System for document routing and taskers.
• Prepare weekly reports on tasking status for the Assistant Commandant for Human Resources.

• High school degree required.

• Strong interpersonal, written, and oral communication skills in English.

• Ability to adapt to change and navigate unexpected challenges.

• Proven capability to handle multiple tasks simultaneously in a deadline-driven environment.

• Proficiency with Microsoft Office 365, including MS Teams, Excel, and SharePoint.

• Preferred: 1–2 years of administrative experience, especially in a government or military environment.

• Preferred: Experience with the US Coast Guard, DHS, or DoD.

• Preferred: Public trust clearance desired but not required.

• Full-time role.
• Full-time telework (remote) opportunity.
• Work involves collaboration with senior US Coast Guard officials on high-visibility projects.