Administrative Coordinator - First Aid (Remote)

Vestis is seeking an Administrative Coordinator - First Aid to support multiple corporate and market center functions including Finance, Payroll, Human Resources, compliance, purchasing, billing, and operations. The role focuses on coordinating administrative processes, maintaining records, and supporting reporting and day-to-day office operations.

• Support weekly payroll processing, including tracking time and attendance, reporting commissions, and related payroll activities in accordance with company policy and collective bargaining agreements.

• Forward and/or post notices related to company policy, payroll, HR, and compliance to market center employees.

• Review and maintain the time and attendance system.

• Implement new HR administration procedures and forms as directed.

• Maintain employee personnel files and compliant record keeping (e.g., DOT, OSHA) as directed by Finance or HR.

• Support new hire orientation by compiling new hire packets per central office guidelines.

• Review, support, and maintain management reports (e.g., Gain & Loss report, monthly inventory, monthly API review).

• Support processes for accurate inventory counts, safety, and API reviews.

• Support weekly entry of manual data for Key Performance Measures (KPM).

• Support daily office functions such as ordering supplies, business cards, and computers for new employees.

• Support billing by uploading invoices to systems such as Coupa or Ariba and sending billing information to the Billing Hub.

• Provide management reporting and reports to the management team.

• Complete additional tasks as assigned to support operations and evolving business needs.

• Assist with creation, documentation, and maintenance of Standard Operating Procedures (SOPs) for business processes.

• 1-5 years of work experience preferred.

• Microsoft Office/Microsoft Suite experience required, specifically strong Excel skills.

• Strong oral and written communication skills.

• Detail-oriented with strong organizational skills and ability to multi-task.

• Ability to develop and maintain positive working relationships.

• Experience with Oracle Business Suite is a plus.

• 2-year degree preferred but not required.

• Remote role.

• Office environment; no special physical requirements noted.

• Equal Opportunity Employer.