Executive Assistant

WelbeHealth serves vulnerable seniors in its communities and is expanding its operations. The Executive Assistant supports senior leaders (CPO and EVP, Corporate Strategy & Services) by providing executive-level administrative coordination, scheduling, communications, and logistics support. The role helps ensure smooth collaboration between executives, internal teams, and external stakeholders.

• Provide executive-level administrative support to multiple executives.
• Draft written communications as requested.
• Coordinate calendars, schedules, and meeting logistics.
• Take, maintain, and distribute meeting minutes as needed.
• Arrange travel and manage related expenses.
• Plan and coordinate logistics for on-site tours and events.
• Communicate with external stakeholders (e.g., vendors, elected officials, regulators, board members, quality improvement partners) on behalf of leadership.
• Greet and interact with community partners and visitors in a warm, courteous manner.
• Protect privacy and maintain confidentiality regarding company procedures and information about team members, participants, and families.
• Complete required documentation accurately and on time.
• Follow company policies and procedures and participate in required quality improvement, training, and meetings.

• Associate degree; two (2) years of executive-level administrative experience may substitute in lieu of education.
• Bachelor’s degree preferred.
• Minimum five (5) years of experience supporting multiple executives as an Administrative or Executive Assistant.
• Demonstrated Microsoft Office experience; high-level knowledge of PowerPoint, Teams, and SharePoint preferred.
• Highly motivated, self-directed, proactive, and able to execute in a fast-changing environment.
• Ability to make sound decisions in emergency situations.
• Strong customer service orientation.
• Willingness and ability to work a varied schedule including evenings, nights, and weekends.
• Willingness to travel at least once per quarter.

• Schedule may include evenings, nights, and weekends.
• Travel required at least once per quarter.
• Benefits include medical, dental, and vision coverage.
• Work/life balance benefits: 17 days PTO, 12 holidays, and 6 sick days.
• 401(k) savings plan with match.
• Bonus eligibility mentioned as part of compensation.
• COVID-19 vaccination policy: proof of vaccination or a vaccine declination form required prior to employment; infection control and PPE standards apply.