Office Administration Assistant - Miami based

BlueCrest Capital Management is a private investment partnership with offices globally, including Miami. The Office Administration Assistant will serve as the first point of contact for visitors and a key liaison for internal stakeholders in the Miami office. The role supports office operations and may provide personal assistant coverage for senior executives as needed.

• Conduct general office administration and reception/front desk duties.

• Receive visitors, answer/screen/manage incoming phone calls, and set up video conferences/meetings.

• Receive, sort, scan, and deliver mail.

• Process invoices, payments, and expenses.

• Arrange local and international couriers.

• Manage security access passes for new hires and leavers; liaise with building security and building management.

• Coordinate with contractors/cleaners and organize local vendors, parking arrangements, and office visits.

• Track and order office supplies.

• Provide ad-hoc administrative assistance to local staff.

• When required, coordinate calendars, schedule meetings (including video conferences), arrange travel/accommodation, and provide additional daily assistance to senior executives.

• Previous experience as an Office Administration Assistant (financial services experience advantageous).

• Excellent written and verbal English communication skills; Spanish fluency desirable.

• Proficiency with Outlook Calendar, Word, PowerPoint, and Excel.

• Ability to handle confidential documents with discretion and confidentiality.

• Excellent interpersonal, organizational, and follow-up skills; strong time management.

• Resourceful, proactive, assertive, detail-oriented, energetic, and self-motivated; able to work independently with minimal guidance.

• Proven decision-making and problem-solving ability.

• Flexibility to work outside business hours when required.

• Full-time position based in the Miami office.

• Reports to the Head of Americas Technology (based in New York).

• Expected to work with minimal guidance, manage urgent priorities, and maintain discretion/confidentiality.

• May be required to provide Personal Assistant coverage for senior executives during periods of absence.

• Flexibility to work outside of business hours when required.

• Equal opportunity employer committed to an inclusive environment.