Virtual Assistant

Novartis Norge is hiring a Virtual Assistant to provide administrative and operational support to its team. The role supports scheduling, communications, documentation, and customer/vendor coordination while helping ensure tasks are completed on time. It is a flexible hybrid position combining remote work with occasional visits to local stores for specific assignments.

• Manage schedules, appointments, and communications for team members.
• Organize and coordinate virtual meetings and video calls.
• Prepare and format documents, reports, and presentations.
• Handle emails, inquiries, and client communication efficiently.
• Provide customer service via email, chat, or phone.
• Liaise with vendors and external partners as needed.
• Conduct research on various topics and compile relevant data.
• Manage and update databases and spreadsheets.
• Organize and maintain digital files and records.
• Visit Walmart or other local stores for tasks such as product checks, inventory support, or mystery shopping.
• Provide detailed reports and feedback from in-store visits.
• Use Microsoft Office, Google Suite, and communication tools to complete work and stay connected.

• Must be based in the United States.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Suite, and virtual assistant tools.
• Excellent organizational skills, time management, and ability to multitask.
• Administrative or virtual assistant experience is a plus but not required.
• Ability to visit Walmart and other local stores as needed for specific tasks.
• Access to a personal computer and a stable internet connection.

• Work mode: Hybrid (remote work with occasional in-person visits to local stores).
• Schedule: Flexible hours; full-time, part-time, or side job options.
• Compensation: $65,000–$80,000 annually plus an annual bonus typically 10–20% of base salary.
• Hiring process may include the use of AI tools to support application review; final decisions made by humans.