Executive Assistant

Helic & Co. is seeking a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role focuses on managing schedules, communications, and coordination to enable efficient executive operations in a remote environment.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements while prioritizing conflicting demands.
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence, calls, and inquiries with discretion.
• Prepare, edit, and distribute documents, reports, presentations, and meeting materials.
• Organize meetings, take minutes, and follow up on action items and decisions.
• Track expenses, reconcile reports, and manage office supplies and vendor relationships.
• Conduct research, compile data, and support special projects or events as needed.

• Post-secondary diploma or degree in Business Administration or a related field (or equivalent experience).
• 2+ years of experience in an administrative or executive support role.
• Proficiency with Microsoft Office Suite and tools such as Google Workspace.
• Exceptional organizational, communication, and time-management skills.
• Ability to handle confidential information with tact and professionalism.
• Preferred: experience with project management tools (e.g., Asana, Trello) and/or CRM systems.
• Preferred: proactive problem-solving mindset and flexibility in a fast-paced environment.

• Remote position.
• Exposure to executive decision-making and high-level projects.
• Opportunities for professional development in leadership support roles.