Executive Assistant

Ascension is a leading nonprofit Catholic health system focused on compassionate care and improving community health. The Administrative Support Specialist provides comprehensive administrative support to senior executives within the Foundation department to ensure smooth operations and effective communication. This remote, full-time role supports scheduling, meetings, reporting, and confidential administrative processes.

• Provide administrative support to executives, including managing schedules, appointments, and correspondence.
• Prepare, review, and coordinate reports, presentation materials, and other written communications.
• Schedule and coordinate meetings, conferences, and special events, including travel arrangements.
• Assist in preparing and processing financial and operational documents for meetings and projects.
• Attend meetings, record proceedings, and maintain accurate documentation and records.
• Distribute follow-up correspondence and track completion of action items.
• Screen visitors and telephone calls; prioritize incoming communications to support efficient workflow.
• Maintain and update calendars to ensure commitments are accurately scheduled and communicated.
• Support special projects and initiatives as assigned.

• High School diploma or equivalent (required).
• Minimum 1 year of applicable administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to handle multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Professional demeanor and ability to maintain confidentiality.
• Experience coordinating meetings, travel, and event logistics (preferred).
• Professional licensure or certifications may substitute for education or experience where applicable.

• Remote, full-time position.
• Scheduled during daytime hours.
• Benefits may include medical, dental, vision, prescription plans with HSA/FSA options.
• Employer-matched 403(b) retirement plan, disability, and life insurance.
• Paid time off (PTO) and holidays (pro-rated based on scheduled hours).
• Tuition reimbursement, professional development, and online learning resources.
• Employee Assistance Program and emotional well-being resources.
• Parental leave, adoption assistance, and additional optional benefits (e.g., legal and pet insurance, transportation savings).
• Benefits eligibility varies by position, hours, and location and is subject to change.