Executive Assistant - Remote

Mosaic Talent Consulting aggregates and authenticates roles from real employers and is not acting as the hiring company for this opportunity. The role is a remote Executive Assistant position supporting executive leadership by managing complex scheduling, communications, and operational coordination. The purpose is to ensure smooth executive operations and scalable administrative support for a data and technology services employer.

• Act as a trusted communication liaison for executive leadership and manage complex calendars, meetings, and travel arrangements
• Prepare materials in advance to support smooth operations and ensure priorities are met with urgency
• Serve as a subject matter expert on Outlook and Salesforce and create advanced materials in Excel and PowerPoint
• Lead operational onboarding for new sales hires and coordinate with stakeholders to ensure seamless operations
• Support internal communications such as newsletters and team updates and provide backup coverage for other administrators

• 5+ years of experience as an Executive Assistant supporting multiple leaders
• Ability to maintain confidentiality while managing executive-level priorities
• Advanced proficiency with Salesforce, Outlook, Excel (including advanced formulas), and PowerPoint
• Strong organizational skills and ability to maintain momentum amid competing demands
• Experience contributing to smooth and scalable administrative operations
• Preferred: Willingness to work Eastern or Central time zone hours
• Preferred: High level of accuracy managing complex schedules, documents, and operational processes

• Work arrangement: flexible (fully remote, hybrid, or in-office)
• Schedule: preference for Eastern or Central time zone hours
• Benefits: medical, dental, vision, and matching 401(k)
• Time off: flexible time off including volunteer time off, vacation, sick days, and 12 paid holidays
• Compensation: described as a great compensation package and sales incentive plan (amount not specified)