Executive Assistant

Helic & Co. is seeking a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role focuses on managing schedules, communications, and coordination tasks to keep executive operations running efficiently in a remote environment.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements while balancing competing priorities.
• Serve as the primary point of contact for internal and external stakeholders, handling calls, correspondence, and inquiries with discretion.
• Prepare, edit, and distribute documents, reports, presentations, and meeting materials.
• Organize meetings, take minutes, and follow up on action items and decisions.
• Track expenses, reconcile reports, and manage office supplies and vendor relationships.
• Conduct research, compile data, and support special projects or events as needed.

• Post-secondary diploma or degree in Business Administration or a related field (or equivalent experience).
• 2+ years of experience in an administrative or executive support role.
• Proficiency with Microsoft Office Suite and tools such as Google Workspace.
• Exceptional organizational, communication, and time-management skills.
• Ability to handle confidential information with tact and professionalism.

• Preferred:

  • Experience with project management tools (e.g., Asana, Trello) and/or CRM systems.
  • Proactive problem-solving mindset and flexibility in a fast-paced environment.

• Remote position.
• Exposure to executive decision-making and high-level projects.
• Opportunities for professional development in leadership support roles.