Executive Assistant

Solomon Page is seeking an Executive Assistant to support the Senior Vice President of Digital Media and three Vice Presidents in a high-visibility leadership environment. The role provides executive-level administrative and project coordination support, requiring discretion, strong judgment, and exceptional organization in a fast-paced setting.

• Provide executive-level administrative support including calendar management, travel coordination, expense reports, supplies, filing, and general business operations
• Manage complex scheduling across internal and external stakeholders
• Coordinate in-person and virtual meetings, ensuring rooms, technology, and attendees are prepared
• Monitor and prioritize information flow; anticipate scheduling conflicts and adjust proactively
• Handle high-volume communications (phone, email, text, Teams) across executive levels
• Exercise judgment when handling inquiries and sensitive matters; maintain strict confidentiality
• Plan and execute team meetings, offsites, and events (vendors, catering, AV, logistics)
• Create and manage systems for organizing presentations, analysis, and departmental materials
• Prepare and coordinate cross-functional agendas and meeting materials
• Provide light presentation support (PowerPoint/Keynote)
• Track and proactively report on project progress

• BA/BS from an accredited college or university
• Minimum 3 years of experience supporting executive-level leadership
• Proven experience managing confidential and sensitive information
• Advanced Microsoft Office skills (Teams, Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Excellent interpersonal skills and ability to interact across all leadership levels
• Highly organized, detail-oriented, proactive, and able to manage multiple priorities in a high-volume environment
• Strong judgment, problem-solving, and time management skills
• Self-starter with an ownership mindset
• Comfortable exploring new tools and technologies, including AI tools (e.g., Copilot)

• Duration: 0–3 months (end date: 5/22/2026)
• Schedule: Monday–Friday, onsite
• Hours: 9:00 AM – 6:00 PM
• Pay rate: $36–$38/hour (depending on experience); non-exempt (eligible for OT with approval)
• Benefits for hourly employees: medical, dental, 401(k), direct deposit, commuter benefits