Administrative Assistant

Summary

Orchestrate Consulting is connecting job seekers with curated opportunities from verified employers. This Administrative Assistant role is with a family-owned construction services company seeking support for project managers and field staff in a collaborative, fast-paced environment.

What you'll do

Assist in managing schedules, appointments, and travel arrangements for project managers and field staff. Prepare documents, reports, and presentations. Maintain accurate records and files related to projects, contracts, and vendor communications. Act as first point of contact for client inquiries. Coordinate with subcontractors and vendors to ensure timely delivery of materials and services.

Requirements

High school diploma or equivalent; business administration education preferred. Proven experience as an administrative assistant or similar role, preferably in construction. Excellent organizational and multitasking skills with strong attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment. Strong verbal and written communication skills. Preferred: experience in family-owned business environment, construction project management software familiarity, experience handling confidential information, proactive problem-solving mindset.

Conditions

Fast-paced work environment. Supportive and collaborative workplace. Family-owned business culture with emphasis on quality and integrity. Opportunities for career advancement and growth.