Executive Assistant

WelbeHealth serves vulnerable seniors and is expanding its operations while emphasizing participant-focused care and core values. The Executive Assistant provides high-level administrative and logistics support to executives (supporting the CPO and the EVP, Corporate Strategy & Services) and facilitates communication with internal and external stakeholders.

• Provide executive-level administrative support to the Executive Team.

• Draft written communications as requested.

• Handle travel arrangements and manage expenses.

• Coordinate executive calendars and schedules.

• Take, distribute, and maintain meeting minutes.

• Plan and coordinate logistics for on-site tours, events, and visits.

• Communicate with external stakeholders (e.g., vendors, elected officials, regulators, board members, quality improvement partners) on behalf of leadership.

• Greet and interact with community partners and visitors to create a welcoming environment.

• Protect privacy and maintain confidentiality for company, participant, and employee information.

• Complete required documentation accurately and on time.

• Follow WelbeHealth policies and procedures and participate in required quality improvement activities, trainings, and meetings.

• Associate’s degree, or at least 2 years of executive-level administrative experience in lieu of education.

• Bachelor’s degree preferred.

• Minimum 3 years of experience supporting multiple executives or managers as an Administrative Assistant or Executive Assistant.

• Demonstrated experience with Microsoft Office; high-level knowledge of PowerPoint and familiarity with Teams and SharePoint preferred.

• Ability and willingness to work a varied schedule that may include evenings, nights, and weekends.

• Willingness and ability to travel at least once per quarter.

• Highly motivated, self-directed, proactive, able to execute in a fast-changing environment, make sound decisions in emergencies, and maintain strong customer service orientation.

• Varied schedule may include evenings, nights, and weekends.

• Travel required at least once per quarter.

• Benefits include medical, dental, and vision coverage; 17 days PTO; 12 observed holidays; 6 sick days; 401(k) with match; and additional benefits.

• Compensation range listed as $90,281–$119,171 per year plus bonus (converted salary field reflects approximate monthly amount).

• COVID-19 vaccination policy requires proof of vaccination or a declination form prior to employment; infection control and PPE standards apply.