Administrative Coordinator - First Aid (Remote)

Vestis is hiring an Administrative Coordinator - First Aid to support multi-department administrative operations across payroll, HR, finance, compliance, billing, and office services. The role ensures accurate reporting, recordkeeping, and daily operational support for the market center and corporate functions.

• Support weekly payroll processing, including time and attendance tracking, commission reporting, and related payroll activities per company policy and collective bargaining agreements.
• Post and distribute notices from central/regional management related to policy, payroll, HR, and compliance.
• Review and maintain the time and attendance system.
• Implement new HR administration procedures and forms as directed by HR/finance leadership.
• Maintain personnel files and compliant records (e.g., DOT, OSHA) as directed.
• Support new hire orientation and compile new hire packets per central guidelines.
• Review, support, and maintain management reports (e.g., Gain & Loss, monthly inventory, monthly API review).
• Support accurate inventory counts, safety processes, and API reviews.
• Input manual data weekly for Key Performance Measures (KPM).
• Handle daily office functions such as ordering supplies, business cards, and computers for new employees.
• Support billing by uploading invoices to systems like Coupa/Ariba and sending billing information to the Billing Hub.
• Provide reports to the management team and assist with SOP creation, documentation, and maintenance.
• Complete additional assigned tasks to support day-to-day operations and evolving business needs.

• 1-5 years of work experience preferred.
• Strong oral and written communication skills.
• Strong proficiency with Microsoft Office, especially Excel (required).
• Detail-oriented with strong organizational skills and ability to multitask.
• Ability to build and maintain positive working relationships.
• Experience with Oracle Business Suite (plus).
• Two-year degree preferred but not required.

• Location: Remote (job title indicates remote).

• Work environment: Office environment; no special physical requirements.