Administrative Assistant

Leidos is seeking a Program Management Administrative Assistant to support the Exploration, Environment and Earth Intelligence (E3) Division, including direct support to the Vice President/Division Manager and the PMO. The role provides administrative, logistical, and coordination support to help ensure efficient execution of division and program activities.

• Coordinate division activities and internal/external meetings at all levels, including executive meetings.
• Manage leadership calendars and inboxes to support program and division goals.
• Coordinate and manage leadership travel activities.
• Schedule venues and participants for monthly/quarterly program reviews, conferences, and other events.
• Prepare, organize, and distribute meeting materials; capture, archive, and track meeting notes and action items.
• Communicate with internal and external stakeholders via email, phone, and in person to support program decisions.
• Coordinate inputs and prepare reports/presentations; ensure timely delivery of weekly/monthly reporting materials.
• Maintain logs, trackers, and reports related to program activities and projects.
• Organize, publish, and archive program artifacts for stakeholder access; support records management.
• Support local employee and community engagement activities, including provisioning and event logistics.
• Conduct inventories and order office supplies as needed.
• Support division knowledge management, including use of AI-enabled dashboards for action-item tracking and critical projects.
• Serve as a primary point of contact to connect new employees with appropriate resources.

• High School diploma or equivalent.

• At least 4 years of experience in an administrative, project support, or program coordination role (preferably in a program management/PMO environment supporting senior leaders).

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent attention to detail and accuracy in scheduling, documentation, and data tracking.

• Proficiency with Microsoft Office tools including MS Teams, MS Forms, Word, PowerPoint, Excel, and SharePoint.

• Experience with records/document management systems (e.g., SharePoint, OneDrive, Teams) or ability to learn quickly.

• Strong written and verbal communication skills; ability to capture concise meeting notes and action items.

• Ability to coordinate meeting and event logistics, including deconflicting calendars and ensuring correct attendance.

• Competence maintaining trackers, logs, and reports.

• Ability to organize, publish, and archive documents in a structured, accessible way.

• Customer service mindset; welcoming point of contact for new and existing staff.

• High professionalism, discretion, confidentiality, reliability, adaptability, collaboration, and ownership.

• Comfort navigating electronic systems and virtual service platforms.

• Ability to work well with limited supervision.

• Work arrangement: Remote.

• Compensation range provided: $41,600 to $75,200 annually (converted to an approximate monthly figure in the salary field).

• Benefits: competitive compensation, health and wellness programs, income protection, paid leave, and retirement.