Executive Assistant-Private Equity

A globally recognized investment management firm overseeing approximately $90B in assets is hiring an Executive Assistant in Midtown Manhattan. The role provides dedicated, high-exposure support to senior leadership within a fast-moving investment platform, ensuring seamless operations through proactive coordination and absolute confidentiality.

• Oversee complex, high-volume calendars for multiple senior leaders and coordinate meetings across time zones.
• Proactively manage scheduling conflicts, shifting priorities, and daily planning needs.
• Arrange domestic and international travel (commercial and private aviation), including hotels, ground transportation, visas, and detailed itineraries.
• Prepare executives with confirmations, briefing materials, and contingency plans.
• Prepare, submit, and reconcile detailed expense reports and monitor corporate credit card activity for accuracy and compliance.
• Coordinate board meetings, investor calls, client engagements, and high-profile events; manage on-site logistics and presentation materials.
• Act as gatekeeper and trusted liaison; draft, edit, and manage professional correspondence with internal and external stakeholders.
• Support special projects and strategic initiatives and provide hands-on in-office operational support.

• 5+ years of experience supporting C-level or senior executives, preferably in investment management, private equity, hedge funds, or financial services.
• Expertise in complex scheduling and international travel coordination.
• Impeccable attention to detail and strong follow-through.
• Strong business writing and communication skills.
• High discretion and emotional intelligence; ability to stay composed and solutions-oriented under pressure.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Bachelor’s degree preferred.

• Location: On-site, 5 days/week.
• Compensation: Base salary $115,000–$130,000 plus discretionary bonus.
• Benefits: 100% employer-paid medical, dental, and vision coverage; 401(k) retirement plan; generous paid time off.