Administrative Assistant

ServiceNow is a global leader in cloud-based digital workflow solutions, serving thousands of customers worldwide with an AI-enhanced platform. The Administrative Assistant role supports senior leadership in West Palm Beach by ensuring executive schedules, meetings, travel, and key administrative processes run smoothly.

• Manage and coordinate multiple executive calendars, schedule meetings, and handle logistics for internal and external engagements
• Prepare for meetings by creating agendas, gathering materials, and taking notes
• Proactively resolve scheduling conflicts and optimize time management for senior leaders
• Coordinate domestic and international travel (flights, hotels, ground transportation)
• Prepare and submit expense reports in compliance with company policies
• Support onboarding for new hires and vendors (space, equipment, access setup)
• Handle help desk support requests for senior directors and other administrative needs
• Assist with project work and special assignments to support team goals
• Maintain confidentiality and discretion when handling sensitive information

• 3+ years of experience as an administrative assistant or in a similar support role
• Experience leveraging or critically thinking about integrating AI into work processes, decision-making, or problem-solving
• Proficiency with Word, Outlook, PowerPoint, Zoom, Concur, BOX, and related tools
• Exceptional multitasking and organizational skills, including managing multiple calendars and requests
• Strong interpersonal and communication skills across all organizational levels
• High level of confidentiality, discernment, and sound judgment
• Ability to work independently, take initiative, handle pressure, and meet deadlines
• Technical proficiency and comfort with virtual collaboration tools and platforms
• Must be within commutable distance to West Palm Beach

• Location: commutable distance to West Palm Beach
• Flexible work arrangements, including remote work options
• Competitive salary and comprehensive benefits package
• Professional growth and development opportunities
• Inclusive, diverse workplace culture
• Access to innovative tools and technologies
• Supportive, collaborative team environment