Wiraa
Administrative Assistant II
Summary
The Arizona Supreme Court (Administrative Office of the Courts) is hiring an Administrative Assistant II to support the Foster Care Review Board Program within Dependent Children’s Services. The role provides administrative and case-support services to ensure smooth program operations and effective foster care reviews.
What you'll do
Serve as the primary contact for incoming calls, inquiries, and correspondence for the FCRB program.
Process and distribute paper and electronic mail; ensure timely handling of documents from multiple sources.
Register children in the electronic case management system and upload required documentation.
Distribute reports and case updates to appropriate stakeholders.
Research and compile case information, minute entries, and related data as needed.
Manage administrative functions such as scheduling, filing, and record maintenance (electronic and paper).
Support the Program Specialist in coordinating FCRB review sessions and related activities.
Maintain confidentiality of sensitive case information and follow program protocols.
Perform additional administrative duties as required to support division operations.
Requirements
High school diploma or GED equivalent.
Minimum of 3 years of full-function office experience.
Excellent verbal and written communication skills.
Proficiency with PC applications including Zoom, email, calendaring systems, and word processing software.
Ability to respond promptly to last-minute requests and adapt to changing priorities.
Strong organizational skills with attention to confidentiality and accuracy in record-keeping.
Experience with phone screening/routing, reception duties, and customer service.
Ability to work independently within program guidelines and protocols.
Authorized to work in the United States on a full-time basis.
Conditions
Full-time employment.
Hybrid/telework eligibility once acclimated; flexible remote work options after three months.
Benefits include accrued vacation and sick leave, 10 paid holidays, health and dental insurance, Arizona State Retirement System participation, life insurance, and long-term disability.
Optional benefits may include short-term disability, deferred compensation plans, and supplemental life insurance.