Executive Assistant

Helic & Co. is seeking a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role focuses on managing schedules, communications, and key coordination tasks to ensure smooth and efficient executive operations.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements while prioritizing conflicting demands.
• Serve as the primary point of contact for internal and external stakeholders; handle correspondence, calls, and inquiries with discretion.
• Prepare, edit, and distribute documents, reports, presentations, and meeting materials.
• Organize meetings, take minutes, and follow up on action items and decisions.
• Track expenses, reconcile reports, and manage office supplies and vendor relationships.
• Conduct research, compile data, and support special projects or events as needed.

• Education: Post-secondary diploma or degree in Business Administration or related field; equivalent experience considered.

• Experience: 2+ years in an administrative or executive support role.

• Tools: Proficiency in Microsoft Office Suite and tools like Google Workspace.

• Skills: Exceptional organizational, communication, and time-management skills.

• Professionalism: Ability to handle confidential information with tact and professionalism.

• Preferred: Experience with project management tools (e.g., Asana, Trello) or CRM systems.

• Preferred: Proactive problem-solving mindset and flexibility in a fast-paced environment.

• Work arrangement: Remote position.

• Benefits/Perks: Direct exposure to executive decision-making and high-level projects.

• Benefits/Perks: Opportunities for professional development in leadership support roles.